1 § Name and Registered Office
The name of the association is Karamalmin aineopiskelijat – KaMA, which is referred to in these
rules as KaMA, and whose registered office is in the city of Espoo.
2 § Purpose and activities
The purpose of KaMA is to
- Promote the intellectual, professional, social and other similar aspirations of its
members. - Developing student advocacy activities through local and national student organizations.
- Acting as a conduit of information between student associations and its members.
- Improving the social conditions and legal protection of students.
- Developing educational policy activities.
In order to achieve its objectives, KaMA
- Participates in various student organizations by attending their events and other similar occasions.
- Organizes training events for its members.
- Organizes meetings, competitions, entertainment, information, presentations, and festive events.
- Distributes study materials to its members on a non-profit basis.
3 § Support for activities
In order to support its activities, KaMA may engage in commercial or profit-making activities that
are directly related to the fulfilment of KaMA’s purpose.
KaMA may own real estate and movable property necessary for its activities and receive
donations and bequests.
4 § Members
- Students of information and communication technology or industrial engineering at
Metropolia University of Applied Sciences may be accepted as full members of KaMA. - Legal associations whose membership consists mainly of students at the Karamalmi
campus of Metropolia University of Applied Sciences may join KaMA as corporate
members. - Individuals and legal entities who wish to support KaMA’s activities may become
supporting members of KaMA. The board decides on the acceptance of full, corporate,
and supporting members. - Supporting and corporate members have the right to attend and speak at KaMA
meetings. - A KaMA meeting may invite a person who has significantly promoted KaMA’s objectives
or to whom KaMA wishes to show special respect to become an honorary member. The
decision to appoint an honorary member must be made unanimously at a KaMA
meeting. Honorary members have the right to speak, attend, and vote at KaMA
meetings. Honorary membership is for life. - A member may resign from membership by notifying KaMA’s board or its chair or by
announcing their resignation at a KaMA meeting for inclusion in the minutes.
5 § Member obligations
A full member of KaMA who does not meet the requirements of 4 §, Paragraph 1 shall be
expelled from KaMA by decision of the board.
A member who, through their actions within or outside of KaMA, has significantly impeded
KaMA’s activities may be expelled from KaMA by decision of the board.
6 § KaMA meeting
- The highest decision-making power in KaMA is exercised by the KaMA meeting.
- KaMA meetings include the autumn and spring meetings as well as extraordinary
meetings. - KaMA holds two (2) regular meetings each year: the spring meeting in April-May and the
autumn meeting in November-December.
At the spring meeting in April-May, KaMA shall
- Decide on the approval of the annual report and financial statements and
- Grant discharge of those accountable
At the autumn meeting in November-December, KaMA shall
- Decide on the amount of membership and membership fees for regular, corporate, and supporting members separately, as well as the due date.
- Decide on the approval of the action plan and budget.
- Elect the chairperson and other members of the board.
- Elect at least two (2) auditors and their personal deputies.
The KaMA meeting shall also decide on
- The purchase, sale, or pledging of KaMA’s real estate.
- Joining or withdrawing from the associations.
- The approval of rules and regulations.
- The dismissal of the board or board members.
An extraordinary KaMA meeting shall be held when the KaMA meeting so decides, when the
board deems it necessary, or when at least one tenth (1/10) of KaMA’s voting members request
it in writing for a specific matter.
An extraordinary meeting must be held no less than fourteen (14) and no more than
twenty-eight (28) days after the written request for the meeting.
The meeting invitation must be published on KaMA’s communication channels at least fourteen
(14) days before the start of the meeting. If a KaMA member wishes to have a matter discussed
at a regular meeting, they must notify the board in writing at the meeting, providing justification,
in good time so that it can be included in the meeting invitation. KaMA meetings shall be held,
where possible, on teaching days as specified in the educational institution’s work schedule at
the premises of Metropolia University of Applied Sciences or, if necessary, at another time and
place, in which case the meeting shall be announced on the notice board and on the
association’s website, if any.
The KaMA meeting shall constitute a quorum when the meeting invitation has been issued in
accordance with the rules.
7 § Board
The duties of the board are
- To prepare the agenda for KaMA meetings.
- To convene KaMA meetings.
- To implement the decisions made at KaMA meetings.
- To prepare the financial statements and budget.
- To prepare the annual report and action plan.
- Represent KaMA.
- Establish the necessary committees.
- Maintain a list of KaMA members.
- Decide on the hiring and dismissal of employees and officials.
- Prepare the necessary operating instructions for employees and officials.
- Decide on the creation and renewal of rules and regulations and present them at KaMA meetings.
- Manage administration and finances.
The board consists of a chairperson, four to ten (4-10) other board members, and, once the
board is complete, zero to five (0-5) deputy board members. Board members must be full
members of KaMA.
A board meeting is quorate when the chair, vice-chair, or a board member separately elected as
their substitute, and at least half (1/2) of the other board members are present. The board is
convened by the chair or, if they are unable to do so, the vice-chair. All board members must be
notified of meetings in the manner specified in the board’s rules of procedure.
The chair and other members of the board are elected for a calendar year
8 § Employees and officials
All persons employed by KaMa on a full-time or part-time basis are accountable to the Board.
The terms of office, duties, and remuneration of officials are specified in more detail in the rules
of procedure and employment contracts.
9 § Signatories
The chairperson, vice-chairperson, or a person separately appointed by the board of directors
shall sign on behalf of KaMA.
10 § Financial and operating year
KaMA’s financial and operating year shall be the calendar year. The accounts and annual report
must be submitted to the auditors for review by the end of March. The auditors must return them
with their statement by May 10, but no later than two weeks before the spring meeting.
11 § Divisions and committees
The board may, if necessary, appoint divisions for its term of office. The task of the division is to
act as a preparatory body under the board. The chair of the division is a member of the board.
The divisions are responsible to the board for matters within their field of activity.
The board may appoint committees for specific ongoing tasks, in which case the chair,
composition, tasks, and term of the committee shall be determined. In dealing with matters, the
divisions and committees shall comply with the provisions of the board, as applicable.
12 § Rules of Procedure
The KaMa meeting approves the rules of procedure. The KaMa meeting or board may decide
on the drafting and revision of the rules of procedure.
KaMA shall have at least the following rules of procedure:
- Rules of procedure for financial management.
- Rules of procedure for the board.
In addition, separate rules of procedure may be drawn up for divisions and committees.
13 § Miscellaneous provisions
Amendments to these rules shall be decided at a meeting of the association. The approval of an
amendment requires at least a two-thirds (2/3) majority of the votes cast at the meeting.
The decisions made by the KaMA meeting shall be public to KaMA members.
14 § Termination of activities
The dissolution of KaMA must be decided at two (2) consecutive KaMA association meetings
held at least two (2) months apart by a majority of at least four-fifths (4/5) of the votes cast.
Upon dissolution of KaMa, its assets shall be transferred to a legal entity that pursues the
objectives of KaMA and best supports students in their social endeavours.
15 § Other matters
In other matters, the provisions of the current Associations Act shall apply.